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Poster presentation guidelines

Our poster session is designed to be highly interactive, with presenters such as yourself ready with clear visuals to present to conference attendees who will move about the exhibition space, viewing the posters and engaging you in lively discussions about the topic of your research, its methodology, the applicability of your findings, and your experiences in the field. In addition to designing a visually accessible and appealing poster, presenters have to be able to think on the spot and shift seamlessly between addressing a single individual who expresses interest in knowing more about your work, and groups of attendees who may cluster around your work to hear your elaborations about the points highlighted in your visuals. To facilitate an enjoyable and fruitful interaction for both presenters and attendees, we would like to draw your attention to the guidelines below. In addition, although we will have conference volunteers on hand to help with any emergent issues, we would like to request that you arrive with a fully prepared poster.

  1. Posters should measure 2 feet by 3 feet, and be designed for portrait orientation (short side pointing upwards). Exhibition boards and mounting materials will be provided for the display of the posters. Each presenter is only expected to have one poster.

  2. Visual appeal and clarity are important. The poster should not contain any extraneous design elements. All visuals on the poster should serve a central function: the efficient communication of information relating to the research. To this end, bullet points, graphs, tables and diagrams are more effective than large blocks of text, although some text may be required to link the visuals in a coherent manner. For ethnographic research in particular, photographs may be helpful for contextual validity, although photographs may also be included where relevant regardless of the method.

  3. All visuals on the poster should be clearly labeled so that they can stand alone. For example, table rows and columns should have appropriate headings, axes of graphs should be labeled, and photographs should have self-explanatory captions. For every one person you are able to explain your poster to, there may be a few who look at it independently and move on. The information on the poster should be able to speak for itself without overwhelming the viewer.

  4. There are no restrictions on font size. However please select a size that will be visible from at least 5 feet away. All text should be typed, including captions for photographs and labels for graphs, tables and diagrams.

  5. Present your research in clearly labeled sections on the poster, such as “Background, Hypotheses/Research Questions, Methodology, Findings, Application/Conclusion”. These labels may vary depending on the topic and mode of research.

  6. Include your name and institution name on the top right-hand corner of the poster, and the title of the project at the top of the poster in larger font size than the rest of the text.

Paper Presentation Guidelines

Each presenter will have a maximum of 12 minutes (excluding the Q&A) to make the presentation. Please stay within this time limit so others get a their full 12 minutes to present.

PowerPoint Presentation/Content and Style

  1. Please do not use copyrighted materials without giving credit to the source(s).

  2. Your first slide is your title slide. It should include the title of your paper, your full name and the full names of any co-authors, and your institution/company name and logo if applicable.

  3. Please use fonts of appropriate size and colour to ensure visibility from a distance.

  4. Please include only main points on each slide so that the audience can listen to you present rather than try to read detailed text for which, in any case, there is little time. This will also help you to stay within the time limit.

Just before the session starts

  1. Please make sure that you arrive in the hall in which you will present at least10 minutes before the session begins so as to download your presentation on to the computer in the hall in a timely fashion. We request you to bring the presentation on a flash drive and also keep a copy available for downloading.

  2. The order of presentations is as per the order listed in the conference schedule. However, sometimes this order has to be changed due to last minute circumstances. So please confirm the order of presentation with your session chair.

  3. Your session chair will indicate to you when Q&A for the session will take place.

We look forward to your presentation at the ICMC 2018 at MICA!

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